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AI Document Extractor for a Bookkeeping Firm
An AI document extractor for invoices and bank data that cut a bookkeeping firm's OCR costs by about 90%, built in 3 weeks
3 weeks
DEVELOPMENT TIME
3 people
TEAM SIZE
Web app
PLATFORM
THE CHALLENGE
Client overview and challenge
A UK bookkeeping firm processed a high volume of client invoices manually, in many different formats. Growth was constrained by headcount rather than capacity, and it needed AI automation to scale without adding staff.
The key challenges included:
Manual Encoding: Invoice encoding consumed significant team time.
High OCR Costs: Document extraction was costing about $10K a month.
Format Variability: Invoice formats varied so widely that automation was difficult.
Headcount-Limited Growth: The firm could not take on more clients without hiring.
WHAT WE BUILT
Our solution
This was an R&D engagement, with extensive testing and iteration before the production build. BlastAsia used Xamun, an AI-native software development platform, to deliver a 10-screen AI document extractor for bookkeeping:
Document and Bank Data Ingestion: AI-powered extraction from invoices and bank data.
Bookkeeper Workspace: Job list management, transaction review and categorization, and bulk action tools.
Reconciliation and Export: Bank ledger reconciliation and ledger data export.
Client Management: User registration, login, and client management.
Built with: Xamun, AI document extraction
RESULTS
The result
After delivery, the client expanded its business rules, growing from one month of line items to two to three years of historical data without a rebuild.
OCR cost: About $1K a month, down from about $10K. A 90% reduction, with about 3-month ROI.
Development time: 3 weeks with Xamun, against 16 weeks without*. About 80% faster.
Estimated build cost: About $19K with Xamun, against about $35K without*. About 46% more affordable.
* based on an AI document extraction web app built using traditional software development methods.
CLIENT
CLIENT
A bookkeeping firm
COUNTRY
United Kingdom
INDUSTRY
Accounting
ENGAGEMENT MODEL
Turnkey
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