Commissary Management Software for Multi-Brand F&B
Your kitchen runs on WhatsApp and spreadsheets.
It doesn't have to.
KitchenOS connects outlet orders, kitchen scheduling, inventory, delivery, and brand cost reporting in one platform — configured for your operation and live in 6 to 8 weeks.
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A Xamun.ai solution
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Implemented by BlastAsia
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Philippines · Singapore · UK
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Live in 6–8 weeks
The Problem
Every role in your operation is flying blind.
When your outlets order by WhatsApp, your commissary plans by gut feel, and your finance team closes the books a week after month-end — every decision lags behind reality. The operation keeps running, but only because one person is holding it all together. That doesn't scale.
COO / Operations
Orders arrive on WhatsApp. The kitchen guesses what to cook. By the time you find out there was a shortfall, the lunch rush is already over.
Commissary Supervisor
Three spreadsheets, a group chat, and verbal updates — every single day. There's no system telling you what to produce next. There's just you, trying to keep up.
Finance Controller
Cost reports arrive days after month-end, assembled in Excel from handwritten tally sheets. By the time you see actual vs. standard, it's too late to act on it.
Brand Manager
You submitted the outlet orders. You have no idea whether they were acknowledged, queued for production, or missed entirely. You'll find out at delivery — or not.
Outlet Manager
You call. You text. You wait.
Every day ends with the same question: where is the delivery?
KitchenOS replaces this entire workflow — without ripping out what works.
The Platform
9 integrated modules.
One connected commissary operation.
Every module shares the same data. An order placed at the outlet automatically feeds the demand dashboard. A completed production run automatically deducts from the stock ledger. Finance sees actual cost the moment the run closes — not at month-end.
Order Desk
Pull order entry and tracking for outlet managers. Structured, timestamped, and visible to the commissary the moment it's submitted.
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Daily or weekly cadence per brand
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Full status lifecycle: Draft → Submitted → Acknowledged → Fulfilled
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Cut-off time warnings prevent late submissions
Demand Dashboard
All brand orders aggregated into one ingredient demand ledger. Priority labels tell your supervisor exactly where to focus before it becomes a crisis.
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Priority labels: Critical (≤1 day), Watch (≤2 days), Stable
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Brand Mix view — which brands pull from the same stock
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One-click handoff to Production Schedule
Production Schedule
A 7-day kitchen calendar across all stations. Conflicts are caught before a booking is confirmed — not discovered mid-run.
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Real-time conflict detection
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Multi-station support — one run can span multiple stations
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Completion logging: actual yield, variance, quality note
Stock Ledger
Live on-hand inventory across all storage locations. Auto-deducts on run completion — no one types the numbers, so no one can get them wrong.
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FEFO/FIFO batch tracking with expiry dates
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Recipe BOM auto-deduction on run completion
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Manual adjustments require mandatory reason notes
Transfer Tracker
Dispatch transfers from commissary to each outlet. Outlet managers confirm receipt in the app. Discrepancies are flagged immediately — not discovered later.
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Driver assignment and vehicle details logged
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Outlet manager confirms receipt — discrepancies flagged
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Full transfer history with status audit trail
Alert Digest
Daily low-stock and near-expiry alerts delivered in-app and by email. Configurable look-ahead window and per-user delivery preferences.
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Configurable look-ahead window per item category
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Per-user delivery preferences
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Escalation rules for unacknowledged alerts
Recipes & BOM
Store and version recipes with costed ingredient breakdowns. The active bill of materials drives automatic production deductions — every run uses the right recipe.
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Versioned recipe repository with change history
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Costed ingredient breakdowns per recipe
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Active BOM drives auto-deduction on completion
Cost Allocation Report
Actual vs. standard cost by brand for any period you choose. Finance closes the books on real data — not on assumptions built in Excel a week after month-end.
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Variance % — which brands are over or under budget
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Drilldown to individual production run cost
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Export to CSV/Excel for finance team
System Setup
Users, roles, and master data — configured to your operation in a single workshop session, not months of onboarding.
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Role-based access control per brand and function
Configurable yield tolerance, alert windows, order cadence
Audit log across all system actions
How It Works
From outlet order to kitchen schedule —
without the phone calls.
Here is what a standard operating day looks like inside KitchenOS — from the first order submission to the finance report at end of day.
7:00 AM
Outlet Manager
The Order Comes In
The outlet manager logs in to Order Desk and submits a pull order — SKUs, quantities, and required delivery date. The system checks the cut-off time and flags any late submissions automatically. Status flips to Submitted. The commissary supervisor sees it instantly — no call, no text required.
The system knows your cut-off. No more late orders slipping through.
9:00 AM
Commissary Supervisor
The Kitchen Sees It All
The Consolidated Demand Dashboard shows all brand orders aggregated into a single ingredient demand ledger. Critical ingredients are flagged at the top. The supervisor clicks Brand Mix to see which brands are drawing from the same stock — and catches a potential shortfall before production begins. One click on Quick Batch Scheduler pushes the run to the Production Schedule. The system checks for station conflicts in real time and raises an alert before the booking is confirmed.
Multiple brands, one calendar, conflicts caught before they happen — not after.
1:00 PM
Kitchen
Production Closes. Stock Updates.
The production run completes. Actual yield is logged against planned yield. A variance above 10% triggers a mandatory justification note — waste tracking from day one. The Stock Ledger auto-deducts the ingredients consumed using the active recipe BOM.
No one typed those numbers. No one could have got them wrong.
3:00 PM
Outlet Delivery
Delivery. Confirmed. Discrepancy Flagged.
Transfer Tracker dispatches the delivery — driver, vehicle, and outlet logged. The outlet manager confirms receipt in the app. A discrepancy on one item is flagged immediately. The commissary supervisor sees it in real time.
No he-said-she-said. It's in the system.
EOD
Finance Controller
Finance Closes the Books. Today.
The Finance Controller logs in to the Brand Cost Allocation Report. Selects the period. Sees actual vs. standard cost by brand, with variance percentage. Drills down to one production run to confirm a number. Exports to CSV.
Any day. Not month-end. Not from Excel.
One continuous flow — from outlet demand to commissary production to doorstep delivery.
Finance sees actual vs. standard cost from every completed production run. In real time.
Buyer's Guide
Not sure if KitchenOS fits your operation?
The KitchenOS Buyer's Guide is a practical reference for F&B operators evaluating commissary management software. It walks through the most common failure points of spreadsheet-based operations, the questions worth asking any vendor, what a realistic 6–8 week deployment actually involves, and how to evaluate whether a platform is truly configurable — or just flexible-sounding.
No sales call required to receive the guide. We'll follow up only if you want us to.
KitchenOS Buyer's Guide
For multi-brand F&B operators evaluating commissary software
01
Why spreadsheet-based commissaries hit a ceiling
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The cost of fragmented order and production management
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What to look for in commissary management software
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Questions to ask any vendor before you commit
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What a realistic 6–8 week go-live looks like
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KitchenOS at a glance: modules, configuration, roadmap
What's Next
The core platform is live.
These are the extensions already in the pipeline.
KitchenOS is a production system, not a roadmap promise. The modules below are extensions that existing clients have already helped define — available to all clients as they release.
PLANNED
POS & Delivery Platform Integration
Auto-create pull orders from GrabFood, Foodpanda, and Lightspeed sales data. Close the loop between point-of-sale demand and commissary production.
PLANNED
Multi-Commissary Support
Inter-commissary transfers and group-level reporting for regional chains operating more than one central kitchen.
COMING NEXT
Demand Forecasting
ML-based suggested production plan generated from your pull order history. The system tells your supervisor what to produce — before they have to ask.
COMING NEXT
Mobile App
Native iOS and Android for outlet managers. Submit pull orders from the floor without opening a browser.
PLANNED
Waste & Yield Analytics
Turn actual vs. planned yield into a waste dashboard broken down by station and recipe. Know where the loss is happening before it becomes a line item.
Implementation
Live in 6 to 8 weeks.
No rip-and-replace required.
KitchenOS is not a generic SaaS subscription that you spend three months configuring. It arrives pre-built and battle-tested, with a structured implementation process designed to get your operation running on day one.
1
30-Minute Walkthrough
See KitchenOS running against your operation's exact setup — your brands, your outlet structure, your kitchen stations. If it fits, we move to step two.
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Configuration Workshop
One session. We map your brands, outlets, kitchen stations, recipe catalog, and role structure to the platform — and set your configurable rules before a single user logs in.
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Go Live
Trained, configured, and deployed. Your team runs the system on day one. BlastAsia remains your ongoing implementation and support partner — not a vendor who disappears after handoff.
IMPLEMENTATION PARTNER
BlastAsia Inc.
25 years of software delivery experience. Exclusive implementation and delivery partner for KitchenOS, a product built through the Xamun Software Factory.
